NEW ZEALAND INDIAN CENTRAL ASSOCIATION

EXECUTIVE COMMITTEE MEETING MINUTES

This is the list of the recent Executive Committee meetings.

Friday, 2nd April 2004 at Palmerston North

Sunday, 16th November 2003 at Hamilton

Saturday, 2nd August 2003 at Pukekohe

Saturday, 7th June 2003 at Rotorua

Friday, 18th April 2003 at Wellington

Saturday, 1st March 2003 at Palmerston North

Saturday, 5th October 2002 at Auckland

Saturday, 8th June 2002 at Hamilton

Friday, 29th March 2002 at Auckland

Saturday, 22nd Sept 2001 at Hamilton

Saturday, 16th June 2001 at Rotorua

 


 

EXECUTIVE COMMITTEE MEETING MINUTES

Saturday, 1st March 2003.

VENUE: PAVILLION HOTEL, PALMERSTON NORTH.

Meeting Commenced at 1:15 p.m.


 

Present Members: Prithipal Singh, Ashok Darji, Ratilal Champaneri, Kishor Morarji, Nanu (Paul) C. Patel, Bhikhiben Chhana, Harshad K. Patel, Harsad Bhula, Paul Singh Bains, Balu Mistry, Ashwin Gulab, Amrit Vasan.

Life Member: Maganbhai Ranchhod.

Observers: Nagin G. Patel, Beant Singh Jador, Balbir Singh Bhati, Madanjit Singh Bange, Bally, Girish Patel.

Welcome: NZICA Vice President Mr Ashok Darji welcomed all the members and requested to observe two minutes silence.

Maganbhai Ranchhod mentioned to the meeting that two members passed away from Pukekohe namely: Makhan Singh and Morar Parshot.

Host President Nanubhai(Paul) Patel welcomed the NZICA Executive members and Life members. Nanubhai expressed his views on fruitful and smooth run of today's meeting.  

Apologies: Ishvarbhai Rambhai, Amrut Govind, Jerambhai Dullabh, Krishnalal Pragji, Ajit S. Randhawa, Chhotubhai Sima, Jagdishbhai Natali, Dayalbhai Kesry, Harbans Singh Randhawa, Ramanbhai Ganda, Thakorbhai Parbhu, Shantiben T. Parbhu, Kantibhai Vasan, Bhukhan Parbhu, Mohan Mistry, Navtej Randhawa.

NZICA President Prithipal Singh apologised for coming late. Following members came late Prithipal Singh, Paul Singh Bains.

Moved by Bhikhiben Chhana / Harshadbhai K. Patel-Carried.

Minutes:

The Minutes of the last Executive Committee Meeting Hosted by Auckland Indian Association on Saturday the 5th of October 2002 at Mahatma Gandhi Centre, Auckland tabled and read by General Secretary Ratilal Champaneri.  

Corrections & Additions:

The minutes were adopted as a true and accurate record of proceedings subject to the following corrections:

Page-1 (Present Members/Apology/Life Member):

1. To add Harshad K. Patel and Harsad Bhula's name under present members.

2. To correct two names Under Present Members, the name should read as Parshottam Govind and Harkrishen Singh Kung.

3. To add Sarwan Singh's name under apology.

4. To add four nominations came forward to be considered as life member were Amrit Vasan, Bhulabhai Bhakta, Daulat Singh, Ukabhai Chhiba. Secret Ballot was held. Two candidates were successful namely Amrit Vasan and Bhulabhai Bhakta. Unsuccessful candidates were Daulat Singh and Ukabhai Chhiba.

Page 2:

1. Item 2 second sentence should read as Ballot was held.

2. Under matters arising third sentence Historical Booklet should be omitted and last sentence word should read as unanimously.

Page 7:

Under final draft constitution the Motion should read as followed: " This executive meeting agree to rescind the current constitution and recommends the adoption of the new constitution to the AGM with amendments. "

Moved by Harshadbhai K. Patel / Nanubhai Patel - Carried.

 

Matters Arising from the   Minutes:

(1 ) Historical Research and involvement of NZICA should be pointed out to the High Commission of India. Maganbhai Ranchhod added that should give brief summary history of NZICA to the High Commission.

A. Part of General Business : Issue of current position of national annual conference was raised. Bhikhiben Chhana replied that Annual Conference will be hosted by Wellington Indian Association during Easter weekend and on behalf of Wellington Indian Association formerly apologised to all concern for any inconvenience caused.

(2) Telephone Directory: Update was given by the Ashokbhai Darji that all advertiser's have paid except for Lovely India owes $180.00.

(3) Duel Citizenship is been approved in principle but waiting for final bill to be passed by the Government of India.

(4) Artist from India: Harshadbhai K. Patel enlightened the members on " Ram Lila live on stage " by the Artists from India sponsored By High Commission Of India at the expense of Government of India. The First program to be hosted by Auckland Indian Association in end of May 2003. If any other association are interested in hosting the show to contact Harshadbhai K. Patel-Auckland.

(5) Check Point: Harsadbhai Bhula advised that Bhilad check point is closed but the same problem has occurred somewhere else in India.

(6) Six page Report by High commission of India on " Bhartiya Pravasi Diwas " held in India on 9th January 2003.    Harsadbhai Bhula suggested that this report to be circulated to all branch association seconded by Bhikhiben Chhana.

Correspondence:

The following Inward & Outward correspondences were discussed.

Inward:

Letter no 56 from Massey University advising the two winners names for Mahatma Gandhi prize. After brief discussion it was decided to split the prize money in halves and to be paid to the respective winners.

It was moved by Nanubhai (Paul) Patel/ Bhikhiben Chhana that inwards to be accepted and outwards to be dispatched.-Carried.

Financial Report:   was presented by General Secretary.

Current Financial Balance as @31.01.03

                                                     

Current A/C
00
$18,718.76
Auto Call A/C
25
$8,585.47
Savings A/C-Youth Fund
68
$0.00
Savings A/C-R/Fund
97
$743.34
Total
$28,047.57

Payments for Approval:

Pronto Group $266.64 Printing & Stationary
Ratilal Champaneri $197.70 Stationary/Printing/Telephone/Fax
NZ Post $171.50 Postage Stamp/Phone Card/Pre-Paid Envelops
NZ Post $125.00 Box Rental Charge
Amrit Vasan $217.60 Airfare-Auck (towards the cost of constitution and travelling)
Print Master   to be paid soon as received invoice for Report printing cost.
Total payments of $978.44 approved by Executive

Moved by Ashok B Darji/Paul Singh Bains - Carried.

General Business:

Ashok Darji to apply for lottery grant.

Ratilal Champaneri to prepare the budget for the web site. President suggested that the budget for the web site to be discussed at the AGM.


Balubhai Mistry spoke on NZICA'S healthy financial position and on behalf of the committee extended thanks to President for the efforts made by President for raising funds for NZICA.


NZICA to apply for a Grant of $5000 to pub charity for purchasing of Lap Top computer.

Immigration Report:  

The Immigration report was presented by Ashwinbhai Gulab. Ashwinbhai Gulab to sent relevant information on family quota sponsorship registration to all branch Association Secretary.
Hasmukh Chhagn's email on problem regarding Police Clearance certificate. NZ Immigration office should clarify at the point of sending application forms.
Immigration report was moved by Ashwinbhai Gulab/Bhikhiben Chhana.- Carried.
Meeting adjourned for afternoon tea break at 3.45 and re convene at 4.15.

Historical Booklet/ Race relation and Human rights Report:
Historical booklet, Race relation and Human rights letter from Thakorbhai Parbhu read by General Secretary, Ratilal Champaneri.

Madanjit Bange elaborated on COGS and to provide the list of organisation who can provide the funding for project like producing Historical booklet.

To prepare the budget for the Historical Booklet.   President and General Secretary to liase with Thakorbhai Parbhu.

General Business - Continued...

Paul Singh Bains from Country Section:   We are doing well but we need to improve the operation of this Association by way of proper communication and feedback from all concern should be raised.

Nanubhai(Paul) Patel briefed members on   availability of 38 copies of Times Of India weekly paper dating back 1920 @ $250.

Motion: "that NZICA should buy this copies as a historical record. "

Moved by Nanubhai(Paul) Patel/ Harshad K. Patel.- Carried.

Changing AGM Date:   Ashok Darji enlightened members on clause of present constitution referring to AGM. Ashwinbhai Gulab pointed out the executive has power to change the date of AGM, providing of acceptable reason to change the date.

Website: The General Secretary, Ratilal Champaneri briefed the Executive Committee members on NZICA website and the cost to run website of approximately $500 per year. If any business or Branch Association would like to sponsor the website to contact General Secretary and also seeking feedback from the members on website.Webpage and contents was viewed by executive memebers on that day through laptop.

General Secretary also mentioned about the help he received from Tehemton Adenwalla during the preparation of the website.It was decided that NZICA to write thank you letter to Tehemton Adenwalla.

Nagin G. Patel is sponsoring advertisement through the website cost of $500 for 12 months.It was suggested that NZICA to consider carefully on what should be published in website

School Certificate Prize :   No School certificate prize this year therefore it was discussed and decided to look into alternate way of giving prize to the students.   Balubhai Mistry, Arvindbhai Dullabh and Ashokbhai Darji to look into alternate awards.

General Secretary requested all present members and Branch Association to go through the report and also requested to submit any corrections, amendments prior to AGM.(by 1 st April 2003)

Draft Constitution:

The report on final Draft constitution was presented by Amritbhai Vasan and Magnbhai Ranchhod.   Amritbhai read out the letter from Christchurch.   All the points outlined in letter already had been covered in revised constitution.

The following amendments/changes that were agreed to the constitution upgrade:

Page 2 Clause 2.1 to read:

Ässociation"means New Zealand Indian Central Association Incorporated.

Page 6 Clause (i) ( c ) to read:

The branch committee may decline to investigate or consider any complaint if, during enquiries being made by or on behalf of the Branch Committee, in the opinion of the Branch Committee that it is not appropriate to further investigate or consider the complaint.

Page 13 Clause 8.3 to read:

At least one calender month before the Annual General Meeting,and 14 clear days before any Special General Meeting,the General Secretary shall post to all Branches and Associate members written notice of the time,date and place of the meeting and of the business to be conducted at the General Meeting(including in the case of the Annual General Meeting copies of the Annual Report and Statement of Accounts). The failure for any reason of any Branch to receive such notice shall not invalidate the meeting or its proceedings.

Page 15 Clause 10.1 to read:

The Officers of the Association together with one representative from each of the Branches and Associate Members shall be the Association's Executive Committee,and in year following that person's last year as President the Immediate Past President.

Page 18 Clause 14.7 to read:

The Annual General Meeting each year shall appoint an auditor (who is a member of the New Zealand Association of Accountants) to audit the annual accounts of the Association and provide a certificate of correctness of the same,and if any such auditor is unable to act the Executive Committee shall appoint a replacement auditor.

 

Vote of thanks: 

Ashokbhai B Darji(Vice President)sincerely thanks to Central District Indian Association for providing venue and for hosting the Executive Meeting in Palmerston North. Donation of $250 given to Central District Indian Association towards the cost for hosting Executive Meeting.

Central District President Nanubhai thanked everyone for coming to Palmerston North and enlightened the members on evening programme.

Prithipal Singh declared the meeting closed at 6.15pm followed by the National Anthem.

Ratilal Champaneri

General Secretary

13/04/03

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EXECUTIVE COMMITTEE MEETING MINUTES

Saturday, 5th October 2002.

VENUE: MAHATMA GANDHI CENTRE, NEW NORTH ROAD, AUCKLAND.

Meeting Commenced at 1:10 p.m.


PRESENT MEMBERS: Prithipal Singh, Ashok Darji, Ratilal Champaneri, Kishor Morarji, Parshot Govind, Nanu (Paul). C. Patel, Ishvarbhai Rambhai, Chandu Daji, Ashwin Gulab, Amrat Vasan, Keshav Govind, Arvind Dullabh, Jeram Dullabh, Paul Singh Bains, Harkrishan Singh Kung, Nagin G. Patel, Pushpaben Lekinwala

Life Members: Maganbhai Ranchhod, Chhotubhai Sima, Jagdishbhai Natali, Dayalbhai Kesry, Parbhubhai P. Patel, Harbans Singh Randhawa, Ramanbhai Ganda.

WELCOME: Host President Parsotbhai Govind welcomed the NZICA Executive members and Life members. Parsotbhai expressed his views on fruitful and smooth run of today's meeting. NZICA President Mr Prithipal Singh welcomed all the members and requested to observe two minutes silence.

Apologies: Thakorbhai Parbhu, Shantiben T. Parbhu, Piyra Singh, Srawan Singh, Amrat Patel, Balu Mistry, Mohan Mistry, Kantibhai Vasan, Bhukhan Parbhu, Shardaben Patel, Krishna Lal Pragji, Champak Patel, Parbhubhai Kanji, Ravjibhai Unka. Moved by Harbans Singh Randhawa and Seconded by Jerambhai Dullabh that apologies given be accepted.

Minutes: The Minutes of the last Executive Committee Meeting Hosted by Country Section Indian Association on Saturday the 8th of June 2002 at St. Paul Methodist Church Hall, Hamilton, tabled and read by General Secretary Ratilal Champaneri. The minutes were adopted as a true and accurate record of proceedings, Moved by Jagdishbhai Natali seconded by Paul Singh Bains.

Matters Arising out of Minutes

President asked the members for matters arising out of the minute.

Page 1.
1. To add Ravinder Singh's name as Observer.
2. Under Life Members, the name should read as Harkrishen Singh Kung.
3. Under welcome last sentence should read as President Prithipal Singh thanked Country Section for providing venue and for hosting NZICA Executive Committee Meeting.

Page 4.
1. Second paragraph page 4 under Health & Welfare Report, Ishvarbhai Rambhai Chairperson of Health and Welfare subcommittee presented his report.
2. Under Honours Committee Report Sentence should read as, All branch executive had been asked to make any comments if necessary. Bellot was held, the result was carried unanimously.
3. Nagin G. Patel pointed out that the names of people should be consistent also under remits on page 4 word Remit should be added to the numbers e.g. Remit 1, Remit 2 etc..

Page 5.
Under Life Membership the third name should read as Ukabhai Chhiba - Auckland ( Nominated by Chotubhai Sima seconded by Jagdishbhai Natali. )

President Mr Prithipal Singh enlightened the members on itenery of Artists from India Asia 2002. They will be arriving from India on 26th October 2002 and performing in Wellington on 19th of November 2002, It is whole day event. Life member Maganbhai Ranchhod added that the Golden Oldies celebration is also on the same day in Wellington.

Grant: Wellington Indian Association have applied for $9000 through pub charity towards the expense for next AGM of NZICA. Naginbhai Patel from Wellington also enlightened members on proposed itenery and program for the delegates and their family.

Bhilad check point, The NZICA to write thank you letter to MP MR. Mody.

Historical booklet: NZICA have received the grant of $3000 from New Zealand Lotteries Commission towards the expense of Historical booklet. Letter from Thakorbhai Parbhu requesting for funds and budget had been read out. NZICA to give reply to Thakorbhai Parbhu and request him to prepare the budget. After brief discussion on matter the Motion was moved by Ramanbhai Ganda that, The President and General Secretary should meet the sub- committee of Historical Booklet. The sum of $2000 should be granted towards the travelling expense etc. as a progress payment. Motion was moved by Ramanbhai Ganda seconded by Jagdishbhai Natali all members were in favour of motion. Motion was carried anonymously.

The Life Member Maganbhai Ranchhod suggested that to find a suitable person who is expert in writing Historical booklet and also help and recommend the committee on budget to publicised booklet. This person may be a PH.D. student and capable of writing thesis.

Ashwinbhai Gulab suggested that NZICA to write a letter to Massey University and should seek guidance and help. Ramanbhai Ganda further added that there is no harm in writing a letter to all the university.

Telephone Directory: Update was given by the Ashokbhai Darji that AFC Taxation and Auckland Sweets have paid and there are only two Advertiser's who have not yet paid towards their advertisement cost. Outstanding amount of $680 to be collected.

The Following Advertisers still outstanding :

(i) Lovely India $180.00
(ii) Air India $500.00
  $680.00

 

The Life member Jagdishbhai Natali moved that to write a letter to Air India Head Office and seek the payment of $500. Motion was seconded by Ishvarbhai Rambhai. All in favour motion was carried anonymously.

 

 

REMITS:
Remit no 2, already had been actioned by General Secretary. Remit no 4, On this remit action and explanation provided by Nagin G. Patel from Wellington. Remit no 8, The required submission and explanation has came too late from Nagin G. Patel and this has to be discussed further in General Business.

Nanubhai Patel raised matter from page 2, item no 3 from correspondence inward and seek the explanation.

Jagdishbhai Natali suggested and mentioned to the meeting that we are spending far too long time in discussing mistakes, apologies and matter arising etc..

Paul Singh Bain's added that the minutes should be recorded more thoroughly. After a lengthy debate it was decided to try to improve on certain area, however it is a cultural problem and very little can be done except for try our best. Meeting adjourned for afternoon tea break at 3.15pm and reconvend at 3.45pm.

Correspondence

Inward Correspondence :
Letter no 34 from Hasmukh Chhagan from BOP Indian Association regarding appearance of the Hindi Language in Electoral booklet. In response to that the reply received letter no 35 Chief Electoral Office outlining that majority of Indian speaks and understands English language.

Letter no 32 from High Commission of advising sad demise of H E Mr. Krishan Kant the Vice President of India on 27th of July 2002.

Letter no 24 from Office of Honourable Matt Robson advising of Media statement by Winston Peter's campaign against Immigration Communities.

Letter no 44 from Auckland Law Society advising of that the name of Thakorbhai Parbhu had been put forward for Community Service Lowyer of the year award by Auckland law society. Reply had been given to Auckland District Law Society under outward correspondence no 7.

Outward Correspondence:
Letter no 8 Letter to High Commission of India by General Secretary requesting further information on Dual Citizenship for Indian Residents in New Zealand.

Life member Mr. Harbans Singh Randhawa seek a clarification whether the Dual Citizenship had been approved or not. In reply to that, President Mr. Prithipal Singh responded that there is no replay as yet but however there is a conference in India in January 2003 and suggested that the NZICA will be sending the representative to attend the conference.

Life member Mr. Diyalbhai Kesry pointed out to the members that don't be too hopeful about Dual Citizenship as yet. The Prime Minister Mr. Narsimha Rao declared 16 years ago that the Indian People living abroad will be granted Dual Citizenship but to date there is no result about Dual Citizenship from Government Of India.

Letter no 10, Letter to New Zealand on Air requesting for Indian Programme Coverage on Air. It was moved by Harsadbhai Bhula seconded by Paul Singh Bains that inwards to be accepted and outwards to be dispatched. All in favour.

Financial Report:
Financial Report of NZICA was presented by General Secretary, Outstanding affiliation fees, after brief discussion on matter it was decided to write a letter and to send the invoice to the branches concern to pay there affiliation fees by the end of October 2002. It was moved by Jagdishbhai Natali seconded by Nagin G. Patel that report presented to be accepted and endorsed for any outstanding payments. All in Favour.

SUB COMMITTEES REPORT

Immigration Report:
The Immigration report was presented by Ashwinbhai Gulab.

The life member Ramanbhai Ganda suggested that we should be more emphasising on family category. In reply Ashwinbhai read out submission made to the Immigration Minister MS Dalziel on various different issues related to Immigration policies.

The life member Diyalbhai Kesry suggested to seek further clarification on which universities qualification had been recognised by NZ Immigration service.

Naginbhai G. Patel suggested that we should be more emphasising on Family Sponsorship and Centre of Gravities.

The life member Harbans Singh Randhawa pointed out about the behaviour of local officers and employees at Immigration Offices also waiting time, delay in cues etc.. Also problem at New Delhi NZ Immigration office. The NZ Immigration offices should be giving preferences and priorities to NZ Citizen's. Mr. Randhawa also pointed out about some religious groups in Remuera charging money to bring the religious groups from abroad whilst the genuine people are facing lot of difficulties in bringing the religious groups.

The life member Harkrishen Singh Kung pointed out about two to three months time taken for obtaining Visa's and receiving of Passport back from Immigration Services.

Health and Welfare Report:
Chairman Ishvarbhai Rambhai has no report.

Ashokbhai Darji suggested that we should be obtaining more leaflets on on diets and health for Indians and circulating to our brothers and sisters

Race relation and Human rights
Race relation and Human rights report from Thakorbhai Parbhu read out by General Secretary Ratilal Champaneri.

The life member Jagdishbhai Natali pointed out about Nomination Process and about the delay in submitting nominations for QSM awards.

Nagin G. Patel moved that the Life member Maganbhai Ranchhod's name should be submitted by NZICA to the NZ Government for QSM award.

Motion was put forward by Naginbhai G. Patel seconded by Nanubhai Patel that " The nomination of Maganbhai Ranchhod as recommended by the Honours Committee and endorsed by the Executive Committee on 8th of July 2002 to be submited to the Government appointments of award committee. All in favour.

Wider Community Representation
Wider Community Representation report was presented by Ajit Singh Randhawa.

Womens Forum Report
Womens Forum report was presented by Pushpaben Leikeinwala.

AGM REPORT
The AGM report was presented by General Secretary Ratilal Champaneri. Ashwinbhai Gulab recommended that all the corrections made should go as appendix in report rather than at the beginning of AGM report. It was also suggested that all branch association should re submit the draft report within two weeks with necessary correction's.

Youth Report
The Junior Randhawa enlightened the members on Dandia Festival by the youths in Auckland which was held on 4th of October 2002 and had been very successful. The youth report will be published on web site.

HISTORICAL BOOKLET
The life member Harbans Singh Randhawa is providing the information on formation of Country Section Indian Association and contribution made by the community since 1926. Mr. Randhawa also read out a paragraph on Mahatma Gandhi Bapu which was recorded in one of their meeting in 1942.

The life member Diyalbhai Kesry elaborated on Historical Booklet and research made by himself, which he has gave it to Life Member Maganbhai Ranchhod. Diyalbhai have also requested to all the branch association and to the members for their help and support and to provide relevant history information which will help in producing the Historical Booklet.

FINAL DRAFT CONSTITUTION
The report on final Draft constitution was presented by Amritbhai Vasan and Magnbhai Ranchhod
Page 3, 3.2 (a) and (b) clause had been added
Page 4, 5.1 (a) (ix) Wellington Indian Association Incorporated
Page 5, 5.1 (b) (iii) to delete letter s from last word Association.
5.2(d) to put full stop at word imprisoned and to delete rest of the sentence.
page 9 5.4 (c) sentence should read Life membership shall only be considered for special services rendered. ( to delete last part of the sentence ).
page 9 5.4 (d) to correct last word to " rights ".
page 9 the clause 5.7 had been added.
page 10 6.2 sentence should read up to " The Executive Committee may by resolution impose a levy on Branches in proportion to the number of Members of the Branches in any calendar year. " and rest to be deleted.
page 10 7.2 (a) to add 1908 under societies act.
page 13 8.4 (b) to specify Merit holder or to re write the sentence as " Any Member who has attended 15 or more Annual General Meetings is classified as Merit Holder. The Merit Holder is entitled to attend NZICA AGM with speaking rights only but has no voting rights.
page 15 9.2 (f) to delete the bracket from the sentence.
page 16 10.4 to delete " ( least monthly )".

Motion: It was moved by Nanubhai Patel seconded by Harsadbhai Patel " That this executive meeting agrees that to re type the draft constitution with all corrections and amendments made to day to be re submitted at next committee meeting for final approval at AGM. Also this executive meeting agrees to rescind existing constitution and to adopt and to recommend the new proposed draft constitution subject to agreed amendments at the AGM.

Motion was carried anonymously. ( 8 in favour 1 against ).

GENERAL BUSINESS
The General Secretary Ratilal Champaneri briefed the Executive Committee members on NZICA web site. Ashwinbhai Gulab complemented General Secretary for job well done in preparing the web site for NZICA.

To write a congratulation letter to following members, Kantibhai Vasan, Manjulaben K. Vasan and Ashok Chowdhrey for receiving QSM.

Naginbhai G. Patel briefed the members on next conference and theme will be a " Family Conference ".

Meeting Concluded at 8.30pm??

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EXECUTIVE COMMITTEE MEETING MINUTES

Saturday, 8th June 2002.

VENUE: ST PAUL METHODIST CHURCH, HAMILTON

(Hosted by The Country Section NZ Indian Association)

Meeting Commenced at 1:45 p.m.


Present Members: Prithipal Singh, Ashok Darji, Ratilal Champaneri, Amrat Vasan,Ajit Singh Randhawa,Nagin G Patel, Ishvarbhai Rambhai,Arvind Dullabh,Paul Singh Bain,Krishanji Velji,Bachu Soma.

Life Members: Maganbhai Ranchhod, Chhotubhai Sima,Jagdishbhai Natali,Ganges B Singh,Harbans Singh Randhawa,Harkisen Kung,Thakorbhai Parbhu,Shantiben T Parbhu and Ravji Uka.

Welcome: Meeting was opened by Ratilal Champaneri(General Secretary) Host President Paul Singh Bain welcomed the NZICA Executive Committee members and Life members. Paul S Bain expressed his views on fruitful and smooth run of today's meeting. After the National Anthem,President Prithipal Singh thanks Country Section for providing facility and hosting our Executive meeting.

Apologies: Kishor Morarji, Ashwin Gulab, Nanubhai (Paul) Patel, Krishna Lal Pragji, Harsadbhai Bhula, Harshadbhai K Patel, Dr Anil Kaw, Jerambhai Dullabh, Parbhubhai P Patel (L/M), Ramanbhai Ganda (L/M), Kanti Vasan (L/M), Amrut Govind, Dr.Anil Kaw, Peter Rama

Moved by: Nagin G Patel/Chhotubhai Sima.

Mark of Respect: Two minutes silence was observed for members who had passed away.Govindbhai Lallu(Life Member-ChCh) passaway.

Minutes: The minutes of the last Executive Committee meeting was held on Friday the 29th March 2002 at Mahatma Gandhi CenterAuckland tabled and read out by Ratilal Champaneri - General Secretary.

The minutes were adopted as a true and accurate record of proceedings subject to the following corrections:

Location Error and Correction/Additions
Telephone Directory
  •  Spell Correction.Name should read as Anil Sabarwal.
Mark of Respect
  •  Delete: during the past year.

 

Moved by Ganges B Singh/Jagdishbhai Natali

Matters Arising:
President asked for matters arising out of the minutes.

1  Artist from India: President Prithipal Singh advised the members that two group are coming in October this year. Groups call: Asha-Nagaland Dance and Classical Dance.Prithipal Singh asked all affiliated branch to register their interest with General Secretary within 2-3 weeks time.

2  Telephone Directory: The following advertisers who have not paid their long over due are yet.Ashok B Darji to contact them and asked for payment.
(A) LOVELY INDIA - AUCKLAND SWEETS $180.00
(B) AFC Taxation - Auck $180.00
(C) Air India $500.00

Pub Charity - Grant: Mr Prithipal Singh have obtained grant of $3,500 from his own organisation for NZICA and money has been spent on Desk Top Computer. We should also apply for grant for Laptop and Overhead Projector.

Correspondence: The following inward and outward correspondences were discussed.

Inward Correspondence :

1  Item.-67: Bhilad Check Point: Ashok B Darji and Chhotubhai Sima asked to provide an Affidavit in regards to the actual facts they experience to support and write a letter to Mr Mody (The Gujarat Home Minister) and copy to Minister of External-Govt of India.Ravinder Singh also suggested that NRI body to be approached.The Head office situated in Delhi/Punjab and Gujarat State and copy to Mr Shashank- Head of Defence Minister.

Item.-8: From Unka Chhiba reference to Merit Holder's attendance and not mentioning names in Presidents welcoming speech.

Item.- 9: AGM Format from Paul Patel(P/North) was read. After the lengthy discussion, suggested that this letter should be circulated to all affiliated branch and we got to liaise with host branch with venue and other arrangement.

Afternoon tea break took place between 3.45pm to 4.10pm.

Item No: 15: Ref: Historical Booklet from Thakorbhai Parbhu was read by Prithipal Singh. Minutes book of Sikh Society-Country Section to be discussed later.

Item No 20: Ref: Life Membership for Unka Chhiba to be discussed later.

6  Item No: 14 Ref: Constitution from Thakorbhai Parbhu was read. Maganbhai Ranchhod suggested that Amrit Vasan should go and see Constitutional Lawyer and change the various clauses.

Financial Report: It was presented by the General Secretary.

Current Financial Balance as @31.05.2002

BNZ Current Account - "00"
$9,748.07
Auto call A/c - "25"
$8,465.40
Savings A/c - Youth Fund "68"
$0.00
Savings A/c - Relief Fund "97"
$733.44
TOTAL
$18,946.91


Payments for Approval

Pronto Print
$367.88
  Printing and Stationery
Ratilal Champaneri
$205.58
  Return Airfair-Wgtn-Auck
Exe-Commtt at Hamilton.
Ashwin Gulab
$
  Audio Conf/Toll Call
Commercial Factors Ltd
$405.00
  Advt in Indian Newslink-Auck
The P C Company
$3,417.75
  Desktop Computer with Printer And Scanner
A Vasan
$205.58
  Return Airfair-Wgtn-Auck
TOTAL
$4,601.79
   

Prithipal Singh clarified the payment of advertisement through Newslink-Auck (Commercial Factors Ltd)

The Financial Statement as tabled was approved.

Moved by Ganges B Singh/Chhotubhai Sima

Constitution Report:

Amrit Vasan - Chairman of Constitution sub committee asked all branch members for any changes they wish to consider in new modify constitution of NZICA.
Bay Of Plenty-Rotorua: Merit Certificate Holder (15 Year) rights:
Answer to that only speaking rights.
Country Section: Clause: 3.1.F & 5.2.6, Duel Membership & No of years term for President (2-3 Years). A.Vasan to seek legal advised.
Wellington: Nagin G Patel asked to check the following clauses: 5.1, 5.4, 6.2 & 8.4

Immigration Report:
Was tabled and read by Arvind Dullabh on behalf of the chairman Ashwin Gulab.

Health & Welfare Report:
Ishvarbhai Rambhai Chairperson - nothing to report at this stage.

Human Rights/Race Relations:
General Secretary mentioned that the Human Rights/Race Meeting will behold on 13th June 2002 in Wellington. Amratbhai Vasan to attend the meeting in Wellington. If anyone has any issues regarding Human Rights please contact Thakorbhai Parbhu or the General Secretary.

Honours Committee Report:
Jagdishbhai Natali presented Maganbhai Ranchhods C.V. - profile. Nomination was put forward by J.C. Natali/Prithipal Singh.
All branch executives have been to make any comments if necessary. Voting papers were distributed for voting. Result was carried unanimously.
Maganbhai Ranchhods name will be forwarded to the N.Z. Government for Honours.

There was a suggestion that Maganbhai Ranchhods C.V. should be circulated to all the branches and asked if any other branches has any worthy peoples name to go through to the honours committee.

Remits:
1.  To be actioned by Ishvarbhai Rambhai (Health & Welfare Committee)
2.  Naginbhai G. Patel to provide more information.
4.  Naginbhai G. Patel and Ishvarbhai Rambhai to be actioned.
5.  Ratilal Champaneri/Prithipal Singh to be actioned.
6.  Immigration - Ashwinbhai Gulab to be actioned.
7.  Naginbhai G. Patel/Prithipal Singh to be actioned.
8.  Submissions - Ganges Singh asked to supply.

Historical Booklet Committee Report:
Thakorbhai Parbhu asked for funding for Historical Booklet. The motion was put forward "That the NZICA arrange funding of approximately $10,000 for the production of a Historical Booklet on Indians in New Zealand". - Moved by Thakorbhai Parbhu /Naginbhai G.Patel - Carried. Thakorbhai Parbhu also asked for co-opt members for the above committee

Life Membership:
The following nominations have been registered.
1. Bhulabhai Bhakta - Pukekohe
2. Amratbhai Vasan - Wellington.
3. Unkabhai Chhiba - Pukekohe.
4. Daulat Singh - Country Section.

Website:
The website names was chosen as www.NZIndians.org.nz

General Business:
1.  There was concern about executive members talking to the media. It was stipulated that before talking to the media, executive members must speak to the President, Vice President, General Secretary.
2.  Corrections to the 2001 Annual Report: General Secretary handed out the correction report to all executive members for their comments.

Vote of Thanks:
Vote of thanks by Ashokbhai B. Darji to the Country Section for providing excellent facilities and a delicious dinner. $250.00 donation was given to the Country Section towards the expenses.

Paul Singh Bain thanked all the members for their help. There being no further business, Prithpal Singh declared the meeting closed at 7.15p.m., followed by the National Anthem.

Ratilal Champaneri
General Secretary

30/09/02

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EXECUTIVE COMMITTEE MEETING MINUTES

Friday, 29th March 2002.

VENUE: MAHATMA GANDHI CENTER, NEW NORTH ROAD, AUCKLAND

Meeting Commenced at 7:35 pm.


Present Members:
Prithipal Singh, Ashok Darji, Ratilal Champaneri,Kishorbhai Morarji,Amrat Vasan,Nanu(Paul) C Patel,Krishnalal Pragji,Ajit Singh Randhawa,Amrat (Peter) Rama Ishvarbhai Rambhai, Balubhai Mistry, Harsad Bhula, Harshad Patel, Ashwin Gulab.

Life Members:
Maganbhai Ranchhod, Chhotubhai Sima,Jagdishbhai Natali,Ganges B Singh,Harbans Singh Randhawa,Ramanbhai Ganda,Thakorbhai Parbhu,Shantiben T Parbhu

Welcome:
Welcome by Host President Harshadbhai K Patel welcomed the NZICA Executive Committee members and Life members. Harshadbhai expressed his views on fruitful and smooth run of tonight's meeting. Also wished all the best for the 76th AGM Conference.

Apologies:
Ravji Uka(L/M-Pukekohe),Paul Singh Bains(Country Section),Dayal Kesri(L/M-Auckland),Kanti Vasan(L/M-Wgtn),Amrut Govind(Christchurch),Dr.Anil Kaw(Taranaki),Jeram Dullabh(Waikaito).

Moved by: Ganges B Singh/Thakorbhai Parbhu.

Mark of Respect:
Two minutes silence was observed for members who had passed away during the past year.

Minutes:
The minutes of the last Executive Committee meeting was held on Saturday the 29th September 2001 at Hamilton Garden Hall,Hamilton tabled and read out by Ratilal Champaneri - General Secretary.
The minutes were adopted as a true and accurate record of proceedings subject to the following corrections:

 

Location Error and Correction/Additions
Health and Welfare Sub Committee
  • Seeking for extension from 30 weeks to 39 weeks superannuation payment back in India.
General Business Item No 4
  • To delete" minutes taking by Administrator" also to correct word "Honorarium".
Item No 7 = Immigration
  • Should read " Mumbai"
  • Prithipal Singh informed the Executive Committee that Immigration office in Mumbai had been approved by The New Zealand Government but not had been established as yet
Wider Representation -Page 5Item No 8 = Foreign Minister
  • To correct word "Pamphlet"
  • President of NZICA-Prithipal Singh meet the Foreign Minister, but unfortunately due to the lack of time unable to discuss the problems at border with Ministers
Matter arising Item No 2(E)
  • Name should read Anil Shabhrawal-Air India
Matter arising Item No 3
  • Should read=General Secretary gave an update on Pub Charity Grant application. The sum applied for the grant was $12,000,however we are still waiting for the favourable reply from the Pub Charity
Matter arising Item No 5
  • Amrit Vasan will provide detail report on Constitution later in the meeting.
Matter arising Item No 4
  • Annual Sub/Affiliation Fees: General Secretary to follow up this matter by sending all branches reminder letter with invoice.
Inward -Item No 2 /Letter No 45
  • Letter received from Shalimar Production Ltd, Wellington.Letter outlining Cultural Group from India by Dhanraj Gadhvi and Groups to perform Shaw in Oct 2001

Moved by Harshad K Patel/Chhotubhai Sima.

Matters Arising:
President asked for matters arising out of the minutes.

Artist from India: President Prithipal Singh advised the members that The High Commission office were happy to invite the artist from India but only for one day which was not suitable to NZICA considering the cost involve.

Telephone Directory: Update was given by Ashok Darji that there are five Advertiser's who have not paid yet towards THEIR ADVERTISEMENT COST. Outstanding amount of $1540.00 to be collected from as below:

A) AFC TAXATION $180.00
(B) PRINT MASTER $500.00
(C) LOVELY INDIA - AUCKLAND SWEETS $180.00
(D) STREET SOUND - WGTN $180.00
(E) Air India Anil Shabhrawal(The Manager) $500.00

Pub Charity - Grant: General Secretary gave an update on Pub Charity Grant application. We are still waiting for favourable reply. However Mr Prithipal Singh have obtained grant of $3,500 from his own organisation.

Annual Sub/Affiliation Fees (Remit.7): The following branches have paid their Affiliation fees Youth Levy & Relief Fund Levy.

Name
Affiliation
Youth Levy
Relief Fund
The Auckland Indian Association
$1500
$750
$750
Pukekohe Indian Association
$450
$225
$225
Taranaki Indian Association
$72
$36
$36
The Wellington Indian Association
$1200
$600
$600

NZ Post-Community Grant: We had applied for the Community grant of $1,200 towards the postage and envelopes, but unfortunately grant had been declined.

Correspondence:
The following inward and outward correspondences were discussed.

Inward:
1   Item.-83: High Commission Of India advising of India to mark 9th of January every year as Pravasi Bhartiya Divas.
2   Item.-88: From Massey University advising that the Mahatma Gandhi Prize for 2001 had been awarded to Mr Damien Neville Green-Kelburn,Wellington.
3   Item.- 65: From Dr Anil Kaw advising of problem faced towards obtaining Passport from High Commission Of India,Wellington.
4   Item.- 89: From Nick Smart Marketing Ltd advising of Award winning Film"Monsoon Wedding".
5   Letter No 67: From High Commission Of India advising of Visa Fees and action taken on Bhilad Check Point problem at Gujarat Border. Issue on Bhilad Check Point raised by Ashok Darji that the problem still exists at Bhilad Check Point.After brief discussion; suggestion was made that NZICA to write a letter to Mr Mody ,The Gujarat Home Minister and advise him on concern raised by the visitors and our members.
Moved by Jagdishbhai Natali/Ganges B Singh.

Financial Report: was presented by the General Secretary.

Current Financial Position as @ 25.03.2002

Current Account - "00"
$15,820.07
Auto call A/c - "25"
$8,428.02
Savings A/c - Youth Fund "68"
$0.00
Savings A/c - Relief Fund "97"
$729.76
TOTAL
$24,977.85

Payments for Approval

Pronto Group
$41.74
  Printing and Stationery
Ratilal Champaneri
$489.90
  $200.30 Return Airfair-Wgtn-Auck-Exe Meeting
$25.18 (1000White Envelops
$86.60 Postage
$67.92 Ribbon and Catridge
$9.60 Courier Track Pac x2
$80.00 Postage
$100.00 Prepaid Card
A Vasan
$718.54
  $318.00 Return Airfair for two Wgtn-ChCh
$400.54 Return Airfair for A.Vasan & A.Gulab Wgtn-Auck
Print Master
$3,148.40
  AGM Reports
NZ Post
$125.00