EXECUTIVE
COMMITTEE MEETING MINUTES
Saturday,
2 August 2003
VENUE:
PUKEKOHE INDIAN COMMUNITY HALL, PUKEKOHE.
Meeting commenced at 1.25pm.
Present
Members: Prithipal Singh, Ashok Darji, Ratilal Champaneri,
Kishor Morarji, Amrit Vasan, Ishvarbhai Rambhai, Naginbhai G. Patel,
Harshad K Patel, Balubhai Mistry, Jerambhai Dullabh, Bharatbhai Bhana,
Nanu (Paul) C. Patel, Parshotam Govind, Suresh Ramji & Madanjeet
Singh Bange.
Life
Members: Jagdishbhai Natali, Chotubhai Sima, Thakorbhai Parbhu,
Shantiben Parbhu, Maganbhai Ranchhod, Harbans Singh Randhawa, Bhuladas Bhakta,
Ravjibhai Uka.
Observers: Ranchhod Kana & Jayantibhai Patel.
1
& 2. Welcome: Host
President, Bharatbhai Bhana from Pukekohe Indian Association welcomed NZICA
Executive members, Delegates and Life members. Bharatbhai briefed the members
on today’s events and expressed his view on the fruitful and smooth
runing of today's meeting.
NZICA President, Prithipal Singh welcomed all the members to Pukekohe. President
Prithipal Singh requested all members to stand and to observe two minutes silence.
3.
Apologies:Dayalbhai
Kesry, Ganges B. Singh, Bhukhanbhai Parbhu, Paul Singh Bains, Mohan Mistry,
Champaben Patel, Hasmukh Chhagan & Parbhubhai Prema.
Moved by Naginbhai G Patel/Madanjeet Singh Bange-Carried.
4. Minutes:
The Minutes of the last Executive Committee meeting hosted by Bay Of Plenty(Rotorua)
Indian Association on Saturday the 7th of June 2003 at Gandhi Hall, Gibson
Street, Rotorua tabled and read by General Secretary Ratilal Champaneri.
Corrections & Additions
were made as follows:
1. To delete Ganges B Singh's name from Life members attendee list.
2. To correct Sarwan Singh's name under apologies.
3. Page 1 under welcomes the 2nd sentence to correct word " patience ".
4. Page 2 to add Ramonbhai Wallabh's name in under correction item no 5.
5. Page 2 under correspondence item 2 Letter no 13 sentence should read Pub
Charity - Application lodged for donation of $20,000 with Pub Charity which
was sponsored by Beant Singh Jador.
6. Page 3 Historical book progress report to correct name should read Dr Jacqueline
Lackie.
7. Page 3 under Ram Lila last sentence to add " and gratuity payment ".
8. Page 5 Naginbhai G Patel gave a detailed report on Wider Representation.
The minutes were adopted as a true and accurate record of proceedings following
the above corrections was made to the minutes.
Moved by Bharatbhai Bhana / Nanubhai (Paul) Patel.- Carried.
5.
Matters Arising out of Minutes:
Jagdishbhai Natali suggested checking with the High Commissioner
of India,Wellington office whether Credit Card payments would be accepted by
the High Commission office.This suggestion was also supported by Bharatbhai
Bhana.
6.
Correspondence:
Inwards:
1. Letter no 33 from Museum of New Zealand-Te Papa- “Aainaa”– read.
2. Letter no 39 - From Bay of Plenty - Hasmukh Chhagan - Immigration Visitor
Visa matter.Letter was passed on to Immigration Sub Committee to be dealt with.
3. Letter no 41 - From Wellington - Mohanbhai Mistry re publication of Historical
Book. Letter was forwarded to Historical Book Committee.
4. Letter no 30 - Change of Human Rights Act 1993.
5.
Letter no 38 - from High Commission of India, Wellington advising on requirements
to Host Ram Lila show. Copy of letter was requested by Manukau Indian Association,
Country Section Indian Association. Ram Lila show to be hosted by Auckland
Indian Association & Wellington Indian Association.
Manukau and Pukekohe & Waikato and Country Section Indian Association shown
interest in organising combine Show.
Outwards:
Letter no 29 - Read
Moved by Madanjeet Singh Bange/Naginbhai G Patel – Carried.
6.
Financial Report:
Financial Report was presented by Ratilal Champaneri.
Current Financial position as @30.07.2003
| BNZ Current A/C |
00 |
$11,132.63 |
| Auto Call A/C |
25 |
$8,658.70 |
| Saving A/C |
68 |
$6,053.10 |
| Saving A/C |
97 |
$6,805.15 |
| Total |
|
$32,649.58 |
| Payment for Approval: |
|
|
| Pronto Group |
$42.24 |
Postage and Stationary |
| Ratilal Champaneri |
$181.18 |
Travelling – Wgtn-Auck-Return |
| Ratilal Champaneri |
$29.99 |
Catridge for Printer |
| Ratilal Champaneri |
$33.69 |
Webhosting monthly charge |
| P C Rental |
$4,500.00 |
New Laptop with software |
| Total |
$4787.10 |
|
Moved by Ratilal Champaneri/Chotubhai Sima that report presented
to be accepted and endorsed for any outstanding payments.- Carried.
Naginbhai G Patel suggested that NZICA should set up the accounts for the
Historical Book project. Also must remind the people about their pledge that
they had made at the AGM. $1001 received from Naginbhi G Patel towards historical
booklet project.
8. Historical Book Progress Report:
The progress report on Historical Book was presented by Thakorbhai Parbhu.
The Historical Book Committee met on 8th of July 2003 and discussed the following
points.
1. Available data for the book.
2. To prepare and planning a budget for the book.
3. What is required from the branches.
4. The latest constitution to be registered asap with the Registrar of Incorporated
Society.
5. Gave an out lined on Brochure.
Harbans Singh Randhawa enlightened members that the Country Section have shown
a very keen interest towards the Historical Book and have submitted quiet a
few amount of material towards the book.
Bharatbhai Bhana mentioned that the Pukekohe is very much involved in collating
the information from their 50th Jubilee publication.
Auckland Indian Association, Wellington Indian Association and Central District
Indian Association have already sent a news letter and are in the process of
collecting more information. Manukau Indian Association is seeking the relevant
information and collecting required data within their membership.
From Bay of Plenty(Rotorua) Indian Association, Kishor Morarji submitted relevant
information dating back to 1935 and gave it to Thakorbhai Parbhu.
Maganbhai Ranchhod mentioned the name of Dr Jacquline Leckie and her involvement
with Indian Community in India and Indian people living abroad. Maganbhai
suggested engaging Dr Jacquline Leckie as a aditor and co-author of the Historical
Book.
Motion
“ That NZICA to engage Dr Jacquline Leckie as a editor for the Historical
Book”
Moved by Thakorbhai Parbhu/Jagdishbhai Natali – Carried.
9. Ram Lila:
Detailed report on Ram Lila was presented by Harsadbhai K Patel.The group of
30 performers with their costume arriving in Auckland on 25th of August 2003
and departing from Wellington on 9th of September.
Hosting branch must provide accommodation, transport, lunch dinner etc to
all artists from India. Estimated cost to host the show is $25000.00. Auckland
Indian Association is hosting 3 nights of show between 28th to 31st of August
2003 and Wellington Indian Association to host two days show from 7th of September
2003. Tickets sale would be approx. $15 per person.
Manukau Indian Association is thinking about hosting the show in conjunction
with Pukekohe Indian Association.
Meeting Adjourn for afternoon tea break at 3.25pm and re convene at 3.55pm.
Naginbhai G Patel is very happy to help Auckland Indian Association in preparing
of the brochure for Ram Lila show, and also happy to assist any branch association
for hosting the show.
Ashokbhai Darji mentioned that we may need a co-ordinator from the High Commission.
and suggested to liasing with Harsadbhai K Patel.
Meeting Adjourn for afternoon tea break at 3.25pm and re convene at 3.55pm.
10.
Sub Committee Reports:
1.
Youth co-ordinator:
Bhratbhai Bhana mentioned about having some form of annual events for the youth
including give some awards for their achievements during the year.
2.
Immigration:
To date there is no Immigration meeting is being held by the Immigration Sub
Committee.NZICA to write a letter to Ganges Singh.After a lengthy debate
it was decided by the members to delegate Mr Harbans Singh Randhawa to sort
out the matter with Immigration Committee.
3. Health & Welfare:
Ishvarbhai Rambhai read out the report on Health and Welfare.
Balubhai Mistry raised a concern about the abuse of Indian Women's and mentioned
an article published in Manukau local news paper. This was passed on to the
Social and Welfare Committee.
Madanjeet Singh Bange mentioned about the portability on Superannuants.Maganbhai
spoke on workshop by Work and Income in Manukau area. Try to educate their
staff to help Indian People.
Meeting
adjourn between 4.40pm - 5.25pm. For represantations on Vishwa Dharma
Prasaar Yaatra by Pravinbhai Patel – Pukekohe.
Pravinbhai Patel addressed the meeting and enlightened the members of NZICA
on Vishwa Dharma Prasaar Yaatra began in 2001 and to be held in Auckland on
5th of October 2003 at Ericsson Stadium. Free entry to everyone. Pravinbhai
also spoke on World is one family and on Hindu Vibhusan Award guideline.
Meeting re convene at 5.25pm.
4.
Human Rights:
Thakorbhai Parbhu gave report on Human rights and talked about the violation
and migrate centre.
5. Constitution Sub Committee Report:
Amritbhai Vasan gave a brief report on Constitution and spoke on the following
points.
1. Model Constitution for all branches.
2. By law's.
3. Standing orders.
After a lengthy debate it was agreed by the members to register the Constitution
at the earliest possible time.
6. Wider Community
Representation:
Detailed report on wider representation was presented by Naginbhai G Patel.
7. Women's Forum Report:
Detailed Women's Forum Report was tabled written by Pushpaben Lekinwala.
Bharatbhai Bhana suggested lettering to all branch association and advise
them on Women's Conference to be held in Rotorua sometime in February 2004.
11. Telephone Directory:
Update was given by the Ashokbhai Darji.
1. Format.
2. Floppy Disk's given to all branch association's.
3. Cover of Telephone Book - Design and guideline.
12. NCEA or Equivalent Award:
Nanubhai(Paul) Patel gave a detailed report on NCEA or Equivalent Award.
Shantiben Parbhu suggested that no SC prize until we have a fair system in
place.
13. Next Executive Meeting:
Mid November in Hamilton to be hosted by Waikato Indian Association.
14. General Business:
1.Grievance:
Naginbhai G. Patel gave a report on Grievance to Indian Community.It’s
requires more research to be done and also to defer the matter to AGM prior
to writing a letter to NZ Government seeking an apology.
2.Customary Adoption:
Naginbhai G Patel spoke on Immigration, Social Welfare and gave a recommendation
to the Ministry of Internal Affairs.
Obituary of late Kantibhai Vasan - Amritbhai Vasan on behalf of his family
thanked the members for sending the flowers.
15.Vote of thanks:
By President Prithipal Singh. Sincere thanks to Pukekohe Indian Association
for providing venue and for hosting the Executive Meeting.
National Anthem - Meeting Conclude at 7pm.
Ratilal Champaneri
General Secretary
New Zealand Indian Central Association(Inc)
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