EXECUTIVE COMMITTEE MEETING MINUTES

Friday, 18th April 2003.

VENUE: BHARAT BHUVAN, WELLINGTON.

Meeting Commenced at 6:45 p.m.

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Present Members: Prithipal Singh, Ashok Darji, Ratilal Champaneri, Kishor Morarji, Nanu (Paul) C. Patel, Bhikhiben Chhana, Krishna Lal Pragji, Jerambhai Dullabh, Kanti Patel, Amrutbhai Govind, Harshad K. Patel, Harsad Bhula, Paul Singh Bains, Balu Mistry, Ashwin Gulab, Amrit Vasan.

Life Members: Maganbhai Ranchhod, Chotubhai Sima, Ganges Singh, Thakorbhai Parbhu, Shantiben T. Parbhu, Harbans Singh Randhawa, Harkrishan Singh Kung, Bhukhanbhai Parbhu.

Observers: Naginbhai.G. Patel, Beant Singh Jador, Balbir Singh Bhatti, Madanjeet Singh Bange.

Welcome: NZICA President Mr Prithipal Singh welcomed all the members and requested to observe two minutes silence.

Host Acting President Bhikhiben Chhana welcomed the NZICA Executive members, Delegates and Life members. Bhikhiben briefed the members on 77th Annual Conference and expressed her views on fruitful and smooth run of today's meeting.

Apologies: Kantibhai Vasan, Ramanbhai Ganda, Jagdishbhai Natali and Piyara Singh Bains.

Lateness: Ashokbhai Darji and Harsadbhai Bhula apologised for being late.

Moved by Jerambhai Dullabh and seconded by Bhikhiben Chhana that apologies given be accepted.

The Minutes of the last Executive Committee Meeting Hosted by Central District Indian Association on Saturday the 1st of March 2003 at Pavilion Hotel, Palmerston North tabled and read by General Secretary Ratilal Champaneri.

Correction & Additions: President asked the members for any correction or addition to the minute.
The following corrections were made to the minutes:

1. To pay $40 to Ashwinbhai Gulab for the Audio Conference cost.
(To be add-Finance Report)
2. To pay $20 to Arvindbhai Dullabh for photocopying cost.
(To be add-Finance Report)
3. Ravjibhai Uka's name to be added under apology.
4. Name should read as Morar Parshott on page 1.
5. Name should read Balbir Singh Bhatti (Observers).
6. Should read Hasmukh Chhagan under Immigration report page 4.
7. Should read Maganbhai Ranchhod under Draft Constitution page 5.

The minutes were adopted as a true and accurate record of proceedings with above corrections.
Moved by Paul Singh Bains / Nanubhai Patel.

Matters Arising out of Minutes:

1. AGM Date change to be discussed further at the conference.

2. Under financial Report page 3 Youth levy, Ratilal Champaneri explained the members on portion of levy to be allocated from the fund received to date.

3. Nanubhai(Paul) Patel from Central District advised members on purchasing of 38 copies of 1920 Times of India newspapers print.

4. $500 being charged to Global Immigration Ltd (Naginbhai.G.Patel) for advertisement for 12 months in NZICA’s website. Specific Advertisement to be supplied by Naginbhai.G.Patel to NZICA.

5. School Cert Prize:No progress has been made yet. Arvindbhai Dullabh enlightened members on the way students had been assessed. Most excellence 5 points, higher merit 4 points and Achievement 4 points. Nanubhai(Paul) Patel suggested to check on web site and also to ask couple of teachers and Headmasters for their assistance. Dayalbhai Lala (observer) enlightened members on how this is achieved at level 7.

After brief discussion on matter it was decided that in coming committee to further investigate on alternative prize giving method.

6. Artist from India: Harshadbhai K. Patel briefed members on artist from India performing “Ram Lila “live on stage. Artists are arriving in New Zealand in August 2003. Wellington and Hamilton/Country Section branch are very much interested hosting the show.

1st show - Auckland between 29th August to 7th of September 2003.
2nd show - Wellington between 12th September to 21st September 2003. 3rd show - Hamilton between 26th September to 5th of October 2003.

Harshadbhai K. Patel, Chhotubhai Sima and President Prithipal Singh expressed their sentiment and requested to all branch Association to take this Golden Opportunity in hosting “Ram Lila ".

Correspondence:
Inward / Outwards to be discussed in AGM.

Financial Report:

Financial Report was presented by Ratilal Champaneri. Moved by Ratilal Champaneri seconded by Bhikhiben Chhana that report presented to be accepted and endorsed for any outstanding payments. All in Favour.

Sub Committee Reports:

Immigration Report:
To be delivered at AGM.

Health and Welfare Report:
To be delivered at AGM.

Wider Community Representation:
No report.

Womens Forum Report:
To be delivered at AGM.

Youth Report:
No report.

Historical Booklet:

Chhotubhai Sima provided information for Historical booklet and mentioned that NZICA Association was established in 1926 - 1928.

Draft Constitution:

The report on final Draft constitution was presented by Amritbhai Vasan and Maganbhai Ranchhod. Amritbhai read out the letter from Christchurch. All the points outlined in letter already had been covered in revised constitution.

General Business:

1. Detailed information on 77th Annual Conference and days event were outlined by General Secretary Ratilal Champaneri.

2. Bhikhiben Chhana enlightened the members about dinner had been sponsored by Ramanbhai and Kamuben Chhagan.

3. Chhotubhai Sima suggested that why personal cheq's are not accepted by Indian High Commission whilst all other embassy accepting the personal cheq's. After brief discussion it was suggested to approach High Commissioner Mr Bal Anand.

Life Membership:

We have one vacancy for life membership with two candidates. After a lengthy debate on voting and procedure for electing life member, the resolution was put forward by Nanubhai Patel and Seconded by Ganges Singh.

Resolution:
“ That the two nominations be put to the ballot for delegates to vote on for life member nominee. The nominated nominee is then put to the vote for life membership. If the nominee achieves 2/3rd majority then life membership is given, if not then the next nominee is put to the vote and if 2/3rd majority is achieved life membership is given. If not then no nominations for life membership.”

Above resolution was carried anonymously.

Vote of thanks: Ashokbhai Darji sincerely thanks to Wellington Indian Association for providing venue and for hosting the Executive Meeting in Bharat Bhavan, Wellington.

Wellington Acting President Bhikhiben thanked everyone for coming to Wellington and enlightened the members on evening programme.

National Anthem.

Meeting Concluded at 8.25pm.

The Minute prepared by Ratilal Champaneri(Gen.Secretary) and Kishor Morarji (Asst Secretary).
Dated : 1 June 2003.

Minute endorsed by Prithipal Singh-President
Dated: 7 June 2003.

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